Before & After

Follow a Motor Through Your Shop

From intake to invoice. On the left, how most shops work today. On the right, what changes with RepairStack.

Built by a shop that runs on it every day.
1
Motor Intake
A motor arrives at the shop
Without RepairStack

Paper clipboard, handwritten tag

Technician writes down specs on a paper form. Tags it with a sticker. Details get lost, handwriting is unreadable, nobody knows it arrived until someone checks the bay.

  • Manual entry into spreadsheet later
  • Customer has no idea you received it
  • No photos taken at intake
With RepairStack

Snap the nameplate. Job created.

Technician photographs the nameplate. RepairStack reads the specs automatically, creates the job, assigns a tracking number, and texts the customer that their motor has arrived.

  • OCR reads nameplate specs instantly
  • Customer gets SMS and email confirmation
  • Photos attached to the job record
  • Returning motor? Full repair history auto-linked
Job Manager dashboard showing real motor repair jobs
Job Manager -- live demo
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2
The Quote
Pricing the repair with data, not guesswork
Without RepairStack

One person's memory, everyone else guesses

Your best estimator prices accurately from experience. But when they're out sick or on vacation, the rest of the team wings it. No record of how the quote was built. Customer misses the call, days of phone tag.

  • Pricing consistency depends on who's working
  • No way to catch underpriced jobs before they go out
  • Customer waits days for a number
With RepairStack

Your whole team quotes like your best estimator

The AI pricing engine pulls from four sources: your past job history, current supplier costs for new motors, your shop's rate tables, and a machine learning model trained on your data. It factors in input costs and flags jobs that look underpriced before they go out.

  • Checks similar past jobs and what you actually charged
  • Pulls current supplier pricing for new motor comparisons
  • Applies your shop's rules, rates, and multipliers
  • ML model trained on YOUR job history, not industry averages
  • Customer approves on their phone with one tap
Motor pricing dashboard with supplier costs and AI recommendations
Motor Pricing Engine -- live demo
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3
The Work
Repair, testing, and everything that goes into the job
Without RepairStack

Black box until someone asks

The motor is somewhere on the floor. Nobody knows the real cost until the invoice goes out. Tech hours are estimated, parts are tracked in someone's head, and you find out you lost money on a job after it's too late.

  • No visibility into where jobs stand
  • True job cost unknown until after the fact
  • Test reports on paper, filed in a cabinet
With RepairStack

Every dollar tracked, every status visible

Every cost rolls up to the job automatically: tech hours, parts, materials ordered, machining, subcontracted work. The board shows every job's status. Technicians see their assignments on the shop floor TV. Testing results get recorded digitally and attached to the job.

  • All costs tracked to the job: labor, parts, materials, machining
  • Real-time job profitability -- know your margin before the job ships
  • Load board shows who's working on what and who has capacity
  • Shop floor TV displays live assignments
  • Test results attached to the job permanently
Process flow board showing jobs in different stages with real motor data
Process Flow Board -- live demo
Load board showing technician assignments and capacity
Load Board -- technician capacity at a glance
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4
Your Customer Knows
No more "where's my motor?" phone calls
Without RepairStack

"Let me check and call you back"

Customer calls the front desk. Front desk walks to the shop floor. Finds a tech. Gets a vague answer. Walks back. Calls the customer back. Twenty minutes gone, and this happens five times a day.

  • "Where's my motor?" is your most common phone call
  • Customers feel out of the loop
  • Your front desk spends half the day relaying status
With RepairStack

They already know before they think to call

Customers get a magic link to their own page -- no username, no password, just tap and see everything. Automatic text updates at every stage. And when they do call, the AI assistant answers, looks up their job, and gives them a real answer instantly.

  • Customer page via magic link -- zero friction
  • Automatic text and email updates at each stage
  • AI phone assistant answers calls, looks up job status live
  • AI chat helps answer complex questions: "Price me a 100HP Baldor rewind"
  • Motor ready? Customer gets notified before they think to ask
Customer portal dashboard showing active jobs, outstanding balance, motor photos
What your customer sees -- live customer portal
AI chat assistant with quick actions for pricing and job lookup
AI Chat -- ask anything about your shop data
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5
Getting Paid
Invoice, collect, and close the loop
Without RepairStack

Chase payments for weeks

You email a PDF invoice. Customer says they never got it. You resend. They say they'll pay next week. Your AR grows. You spend hours on the phone collecting. You don't know your real P&L until the accountant sends a spreadsheet at month-end.

  • Average collection: 60-90 days
  • Manual follow-up on every overdue invoice
  • No real-time view of cash flow or margins
With RepairStack

Pay online, collected in days, books updated live

Customer gets their invoice on their page with a Pay Now button. Automatic reminders on overdue invoices. Your P&L, cash flow, and margins update in real time -- not at month-end. Motor ships out, complete job history archived permanently, warranty tracking starts automatically.

  • Online payment via customer page
  • Automatic overdue reminders
  • Real-time P&L and cash flow dashboard
  • Cash flow forecasting from open invoices
  • Complete job history archived -- warranty tracking built in
Cash flow dashboard showing DSO of 19 days, AR aging, collection efficiency
Cash Flow Dashboard -- DSO and AR at a glance
Real-time P&L statement with revenue, margins, and trends
Real-time P&L -- no more month-end surprises
19
Days to get paid
(was 87 days)
$148K
Recovered in year one
from underpriced jobs
90%
Fewer "where's
my motor?" calls
2024
Running in a real
shop since

Ready to see it with your own eyes?

Our full demo environment is live with data from a real shop. No sales call needed. Just explore.

See the Live Demo Schedule a Walk-Through